So, in short, removing duplicate items manually is not an easy task, and unfortunately, Microsoft does not provide an easy solution for this problem, even in Outlook 2013. if the count is even higher, it would be almost impossible to remove those items manually. it would be difficult for you if you have hundreds or thousands of these items. is it easy to remove duplicate files from outlook 2019, 2016, 2013, 20?Ĭleaning up duplicate files from your mailbox is essential. ![]() but the same would be a difficult task when there are a lot of duplicate elements. for a small number of duplicate emails, you can search the inbox emails based on the above fields (eg “subject”) and remove similar emails using the in-app delete option. If you run a search using such fields, you may see the same emails multiple times if you have duplicates in your mailbox. ![]() you can use the following fields for comparison: you can use multiple properties of a message to check if it shows more than a single email. You can’t determine the duplicity of a single Outlook email at a single glance. Whatever the reason behind creating multiple copies of a single message, it will hamper the productivity of microsoft outlook and hence you need to remove duplicate items from outlook! how to check for duplicate emails in outlook? See Also: 7 Best Email Clients for Chromebook Email duplication can also be caused by combining numbers of pst files into one file. Microsoft Outlook inaccurate settings are regulated when two or more “move a copy to” rules are applied to specific incoming emails. technical issuestechnical issue in mail server is also a reason behind the duplication of outlook items such instances occur frequently if you enable the “leave messages on the server” option.improper mailbox settingswhen creating an account in outlook, if the mailbox settings are not are configured correctly, then you are likely to receive the same email and any message multiple times.this may be one of the reasons for email duplication in outlook mailbox. account setting errorif the same email account is used on different devices, it is say, a laptop and a mobile device, will cause a repeated synchronization of the incoming message.short intervals in sending and receiving messagesif the inbox is updated infrequently, emails and other data in the mailbox will not be synced and will lead to data duplication.misconfigured rulesif the rules are configured incorrectly, it will create confusion when you receive an email message.The reasons are many and possible reasons are listed below. Outlook backups will take up more space and if you save your backups to any external cloud storage, you will have to pay more for the extra space.if outlook is configured with exchange server or office 365, duplicate items will increase exchange/office 365 mailbox size.it takes longer to access and reply to new emails. negatively affects business productivity. Duplicate emails increase the size of Outlook data files unnecessarily.If you keep replying to the same email multiple times, it will lead to more confusion among team members and customers. the user cannot confirm if an email was answered or not. you will probably face below mentioned problems at some point. Outlook users commonly encounter message and email duplication from time to time. To ensure smooth performance, Outlook requires a lot of resources. Microsoft outlook is among the featured applications offered with microsoft suite. how can duplicate elements become problematic for you? ![]() To help you remove duplicate items in Microsoft Outlook 2016, 2019 and all earlier versions, please read this entire post carefully. this means you can remove the duplicate elements, but not easily. focus on the phrase “ you can’t easily remove duplicate items“. but once the import is complete, you cannot easily remove the duplicate items. A common task that many people need to do is remove duplicate items from their Outlook mailbox. however, if you have a lot of items in your mailbox, it can be difficult to keep track of what’s new and what’s deleted.Īlso, when you import items into ms outlook and the duplicate detection option is turned off, outlook skips the duplicate items. Microsoft Outlook is a great tool for managing your email, tasks, and calendar.
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